The 19th Annual General Meeting of the Association will be held at 9:00 am on Thursday, November 5th 2015, at the Li Ka Shing Institute, Room 106, 209 Victoria Street, Toronto, Ontario M5B 1T8.


Annual Report

The 2014-2015 CES Ontario Annual Report, which includes a message from the President and reports from our Professional Development, Membership, and Finance committees, can now be downloaded here: 2015 CES-ON Annual Report.


 

Event Overview

Evaluators wear many hats: We are facilitators, interviewers, researchers, writers and artists. As evaluators, we utilize a range of tools and methods to encourage organizations to improve programming, enhance promising practices and affect change.

At CES Ontario we invite and encourage creativity, change and evolution in the way our members evaluate and in the way we as an organization engage our members. This is why we are excited to host our first ever LEGO® SERIOUS PLAY® Learning Event session.

LEGO® SERIOUS PLAY® is a 3D modelling methodology that engages individuals and groups to tap into their creative energy, while remaining focused on the problem-solving at hand! Evaluators can use LEGO® SERIOUS PLAY® to facilitate discussions, lead focus groups, and help groups surface conversations that may otherwise remain hidden.

During this session, your ideas, expressions and verbal information will also be graphically recorded. Graphic facilitation is another exciting and dynamic way to document information and solve problems visually.


 Agenda

8:30 – 9:00 AM: Registration, Breakfast & Networking

9:00 – 10:00 AM: AGM

10:00 – 10:30 AM: Break/Networking Event

10:30 – 11:55 AM: LEGO® SERIOUS PLAY® and Graphic Facilitation

11:55 – 12:00 PM: Closing Statements


 

A Graphic Facilitation session in action

A Graphic Facilitation event in action


Speaker Bios

Trevor Sinclair

Trevor Sinclair: LEGO® SERIOUS PLAY® Facilitator
Trevor is a passionate about facilitation and consultation. He is an expert with over 16 years experience in the field. His training and experience are comprehensive and span a breadth of specializations, including: decision making processes, strategic planning, team building, meeting processes, large group dynamics, facilitation tools, training processes, alternative dispute resolution and mediation. He utilizes the Driver’s Model the Interview Matrix, Open Space, World Café and Lego® SERIOUPLAY® in his sessions. In fact, Trevor is passionate about incorporating LEGO® SERIOUS PLAY® in his sessions. As a trained facilitator in the methodology, Trevor uses the approach to engage individuals by tapping into their creative energy while remaining focused on the problem solving at hand.Trevor’s approach strives to ensure that all participants in his workshops are comfortable in their environment, and are fully engaged. He recognizes and encourages different communication and learning styles.

Trevor has assisted a wide range of clients including government, not-for-profit organizations and private sector clients to achieve effective outcomes using creative innovation techniques; these clients include Fairmont Hotels and Resorts, the Government of the Northwest Territories (NWT), The NWT Metis Nation and the NWT Chamber of Commerce.

 

Charlotte Young

Charlotte Young, PhD: Graphic Facilitator
Charlotte leads PICTURE your Thoughts. She provides visual thinking processes that support individuals and teams in doing their best work — both within single organizations and across multiple organizations. She is partial to meetings and events that improve our quality of live, and promote healthy ecosystems and healthy people. This emphasis includes work in sectors such as sustainability, health, social justice, arts and culture, and innovation/creativity.

For large projects, Charlotte works with a network of associates. In addition to her visual work, she has thirty years of experience as a facilitator, collaboration specialist, and organizational development practitioner who designs and leads events involving diverse expertise, organizations and jurisdictions, resulting in creative, broadly supported, and durable solutions. She holds a Ph.D. from the University of Michigan in applied psychology, is a certified mediator, and also a facilitator for True Colours personality strengths inventory. When she’s not busy creating murals for you or leading events to support organizational effectiveness and collaborative solutions, you can find her dancing or drawing or delighting in being in nature.


AGM

The AGM is a great opportunity to network with Chapter members, elect the new board, hear about the activities of the Chapter from the past year, as well as plans for the upcoming year. As part of the AGM activities, Chapter members:

  1. Receive and review the Financial Statements of the Canadian Evaluation Society – Ontario Chapter for the fiscal year ending December 31 of the previous year, and the auditors’ report thereon.
  2. Receive and review the Annual Report of the previous year.
  3. Vote on any updated Bylaws of the Association.
  4. Transact such other business as may properly come before the meeting, or any adjournment thereof.

Nominations to the Chapter Board of Directors

Vacancies
This year the Ontario Chapter has five (5) vacancies. Interested CES Ontario members in good standing who meet the following requirements are requested to apply:

  • Previous experience serving on a non-profit board and/or previous experience serving with a CES Ontario committee/ board; and
  • Experience in at least one of the following areas: (a) event planning (b) marketing (c) finance / budgeting (d) training and professional learning.

Board Member Nominations
Chapter bylaws require that two (2) CES Ontario members must support a nomination (nominator and seconder. Those nominated must be current members of CES Ontario in good standing. Completed nomination form (available for download here: Board Nomination Form), a brief bio (500 words or less) and a current resume outlining previous volunteer/board work must be submitted to nominations@evaluationontario.ca by Tuesday, October 13, 2015 at 4:30pm

Board Elections Process
CES Ontario is committed to a transparent elections process. Once nominations for vacant positions are received, the Nominations Committee will review all applications for eligibility.

Eligible applications will be accepted to the Board and/or may go through additional screening via interview, depending on how many applications are received. As per Chapter bylaws, a full complement of the Board has thirteen (13) members. Please refer to the Chapter bylaws for more information.

Election or acclaimation of the 2015/2016 Board of Directors will take place at the Annual General Meeting. As per Chapter bylaws, a minimum of ten (10) CES Ontario members in good standing must be present for there to be quorum at the AGM. A complete slate of nominees will be presented to the CES Ontario members prior to, or at, the Annual General Meeting.

Board Member Information
Joining the Board of Directors is a wonderful opportunity for interested evaluation practitioners to help develop and deliver services to members, as well as promote and strengthen closer ties with peers.

  • CES Ontario Board member terms are three (3) years.
  • CES Ontario has a working board; the Executive (President, Treasurer, Secretary) and Committee Chairs oversee day-to-day operations performed by our staff/contractors.
  • CES Ontario Board Members serve in a voluntary capacity; there is no remuneration for service.
  • Board members typically devote 10 to 20 hours per month working on Board initiatives.
  • The Board meets at least ten (10) times per year in a central Toronto location. Board members residing outside the GTA may join in via web meeting or teleconference.
  • Board members are expected to miss no more than 2 meetings per year.

Questions?

For further information regarding nominations, please contact Terry Spencer, Board President, president@evaluationontario.ca  or Kaitlyn Kochany, Administrative Assistant, admin@evaluationontario.ca.


Voting by Proxy

If you would like to vote in this year’s Board elections, but are unable to attend the meeting, please complete and return the Proxy Voting Form by Sunday, November 1.

Download the form here AGM Proxy Voting Form